» Student Accommodation Terms & Conditions

Academic Year 2012/13

General Information

Each on-line application will be "approved" via email. This is not a confirmed booking, rather it is an acknowledgement that an application has been submitted successfully.

If we have availability, we will follow this up with another email which will state that a room has been reserved for three (3) working days, to allow payment of a €250 booking deposit.

If the deposit is not received within this time span, the provisional reservation will be cancelled.

If all places are filled in the interim, Campus Accommodation (UCC) Ltd. is not obliged to provide accommodation.

Applications are processed on a strictly "first come, first served" basis.

Please note that this is an application for accommodation and not a contractual agreement. Campus Accommodation (UCC) Ltd. acting through its management reserves the right to decline an application.

Should a tenant vacate the room before the termination date, rent will only be refunded if the room is re-let.

Any student who takes up residence and for whatever reason subsequently vacates their room will not be refunded their deposit or rent. The balance of the rent will be refunded as soon as the room is re-let to another student. In the event that the room is not re-let then the rent is not refunded.

All choices here are preferences, they are not guarantees. We will endeavour to provide you with your preference however this may not always be possible, i.e. we do not guarantee who your apartment mates will be, we do not guarantee that you will get an en-suite.

Completion of this form does not guarantee a place in a specific complex; we will however make every attempt to accommodate you within one of the Campus Accommodation complexes. If Campus Accommodation is fully booked we will endeavour to place you in a complex of equal quality.

Any student who is in "twin room" accommodation must accept that Management reserves the right to refill any vacant beds as they see fit.

Please note that if a student is over 18 the contract is between the student and Campus Accommodation and not between the parent or guardian and Campus Accommodation. In relation to any issues arising the student must make contact with Campus Accommodation rather than asking their parent or guardian to do so.

If a student is under 18 then the contract must be signed by a parent or guardian. If there are any issues arising then Campus Accommodation will involve the parent/guardian in all discussions.

Keys/key cards will not be issued to any student who has not completed the on-line induction prior to arrival.

All payments are processed online. Booking deposits are taken via Laser or credit card. Rent payments are taken online by Credit Card only, due to limits placed on debit cards by banks. This is outside our control. Alternatively rent can be paid by cheque. Payment is not credited unless the cheque has been cleared by the bank.

(A) Incoming First Years 12/13

Applications for Incoming First Years 12/13 are accepted for the entire occupancy period Monday 10th September 2012 to Monday 10th June 2013 only. Any student who takes up residence and for whatever reason subsequently vacates their room will not be refunded their deposit or rent. The balance of their rent will be refunded as soon as the room is re-let to another student. In the event that the room is not re-let then the rent is not refunded.

Any student who confirms a room and is subsequently offered a 2nd round/3rd round offer in another University will not be refunded their deposit.

Cancellation/Confirmation for bookings made by Incoming First Years 12/13 must be made via email to arrive before 12 midnight Monday 27th August 2012. The email must be sent to the student’s first choice of complex as per their application form. Cancellation before or on this date will result in Campus Accommodation retaining €50 as an administration fee. Cancelling after this date results in the total loss of the booking deposit.

The outstanding rent and a utilities charge of €450 must be paid by Thursday 30th August 2012. The final legal contract must be signed in person at Reception at check-in.

If paying in three instalments the payment dates are Thursday 30th August 2012 for instalment one, Monday 19th November 2012 for instalment two and Monday 18th February 2013 for instalment three. If monies have not been received UCC Campus Accommodation reserves the right to invalidate the application.

(B) Full year International, Postgraduate (Castlewhite, Victoria Lodge & University Hall) and non first year Undergraduates

Applications are accepted for the following periods only:

UCC Victoria Lodge & UCC Castlewhite

• Monday 10th September 2012 to Monday 10th June 2013. (Full Year International, Postgraduate, Non First Year Undergraduates)
• Monday 20th August 2012-Monday 10th June 2013 (Full Year US Early Start)
• Monday 10th September 2012-Monday 10th June 2013 (Erasmus Full Year)

UCC University Hall

• Monday 3rd September 2012 to Monday 3rd June 2013. (Full Year International, Postgraduate, Non First Year Undergraduates, Erasmus full year)
• Monday 20th August 2012-Monday 3rd June 2013 (Full Year US Early Start)

Cancellation or Confirmation of the booking must be made via email (to the students first choice of complex) to arrive by 12 midnight Tuesday 31st July 2012. Cancellation before or on this date will result in Campus Accommodation retaining €50 as an administration fee. Cancelling after this date results in the total loss of the booking fee.

The outstanding rent and a utilities charge of €450 must be paid by Monday 6th August 2012.

The Payment Schedule is in one or three instalments. If paying in three instalments payment dates are Monday 6th August 2012 for instalment one, Monday 19th November 2012 for instalment two and Friday 15th February 2013 for instalment three.

If monies have not been received, Campus Accommodation UCC Ltd reserves the right to invalidate the application.

(C) U.S. Early Starts & Erasmus (1 Semester only: Autumn, Spring)

US Early Starts (1 Semester only), Spring Semester only & Erasmus applications are accepted for the period:

UCC Victoria Lodge & UCC Castlewhite

• Monday 20th August 2012-Monday 31st December 2012 (Fall US Early Start)
• Monday 10th September 2012-Saturday 31st December 2012 (Erasmus & US Fall term only)
• Wednesday 2nd January 2013-Monday 10th June 2012 (Spring US & Erasmus Spring term only)

UCC University Hall

• Monday 20th August 2012-Monday 31st December 2012 (Fall US Early Start)
• Monday 3rd September 2012-Saturday 31st December 2011 (Erasmus & US Fall term only)
• Wednesday 2nd January 2013-Monday 3rd June 2012 (Spring US & Erasmus Spring term only)

Fall only Boookings: Cancellation or Confirmation of the booking must be made via email (to the students first choice of complex) to arrive by 12 midnight Tuesday 31st July 2012. Cancellation before or on this date will result in Campus Accommodation retaining €50 as an administration fee. Cancelling after this date results in the total loss of the booking fee.

The outstanding rent and a utilities charge of €450 must be paid by Monday 6th August 2012.

Spring only bookings: Cancellation or Confirmation of the booking must be made via email (to the students first choice of complex) to arrive by 12 midnight Monday 26th November 2012. Cancellation before or on this date will result in Campus Accommodation retaining €50 as an administration fee. Cancelling after this date results in the total loss of the booking fee.

Rent is paid in one instalment, for Spring Semester only it is Monday 3rd December August 2012.

If monies have not been received, Campus Accommodation UCC Ltd reserves the right to invalidate the application.

Special Conditions for Residents of Dennehy’s Cross

Dennehy’s Cross is a residential facility for postgraduate students based on a 50 week accommodation term: Monday 5th September 2011 to Monday 20th August 2012.

Cancellation/Confirmation of the booking must be made via email to arrive by 12 midnight Friday 29th July 2011. Cancellation before or on this date will result in Campus Accommodation retaining €50 as an administration fee. Cancelling after this date results in the total loss of the booking fee.

The Contract for Accommodation will be issued electronically from Tuesday 2nd August 2011. The outstanding rent and a utilities charge of €450 must be paid by Friday 5th August 2011. The final legal contract must be signed in person at Reception upon check-in.

The Payment Schedule is three instalments. If paying in three instalments payment dates are Friday 5th August 2011, for instalment one, Wednesday 7th December 2011 for instalment two and Friday 30th March 2012 for instalment three.

If monies have not been received, Campus Accommodation UCC Ltd reserves the right to invalidate the application.

All payments are processed online. Booking deposits are taken via Laser or credit card. Rent payments are taken online by Credit Card only, due to limits placed on debit cards by banks. This is outside our control. Alternatively rent can be paid by cheque. Payment is not credited unless the cheque has been cleared by the bank.

Changes to Terms and Conditions

Information on this application form is for the information of applicants, and may be subject to change. It does not constitute a contract or part thereof between Campus Accommodation (UCC) Ltd and a student. If you have any queries about these terms and conditions please email us at accommodation@ucc.ie.